Office Operations Specialist

Company
LTI, Inc
US-ID-Caldwell
Class
Regular Full-Time
FLSA Status
Non-Exempt

Overview

SUMMARY:

Coordinates activities of general office by performing the following duties personally or through coworkers.

 

Responsibilities

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

Responsible for operations activities such as:

  • Milk load sheet data entry and balancing
  • Distributing and monitoring fuel cards
  • Mileage coding and entry
  • Payroll coding and entry
  • Accounts payable coding
  • Creating and distributing correspondence
  • Requisition of supplies
  • Customer invoicing
  • Other administrative duties following company guidelines and accounting schedules

Preparing reports and spreadsheets as requested by management for analysis.

 

Reviewing driver qualification files and personnel records to insure completeness, accuracy, and timeliness according to company and DOT policy.

 

Entering accident and workers comp information into the accident tracking system.

 

Following procedures for correspondence style, systematic retention, protection, retrieval, transfer, and disposal of records.

 

Coordinating company functions such as annual employee appreciation events, United Way kick-off, etc.

 

Managing office cleanliness.

 

Complying with all company safety policies.

 

 

Qualifications

 

 

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE: AA degree from two-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

 

LANGUAGE SKILLS: Must be able to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Must be able to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, customers, vendors, and the general public.

 

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent.

 

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables where only limited standardization exists.   Ability to interpret and follow a variety of instructions furnished in written, oral, diagram, or schedule forms.

 

OTHER SKILLS and ABILITIES: Ability to operate a personal computer using Microsoft Office products such as Excel, Word and One Note. Employee must be able to work, through direction of IT personnel, on setup and repair IT equipment.

 

PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job an employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch.

 

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

 

COMMENTS:

 

Background checks and a negative drug test are mandatory for employment.

 

All LTI, Inc. employees are subject to random drug testing.

 

LTI, INC. IS AN EQUAL OPPORTUNITY EMPLOYER.

 

WOMEN AND MINORITIES ARE ENCOURAGED TO APPLY.

 

 

 

 

 

 

 

 

 

 

 

 

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