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Administrative Assistant

Administrative Assistant

Company 
Lynden International
Location 
US-WA-Seattle
Class 
Regular Full-Time
FLSA Status 
..

More information about this job

Overview

SUMMARY

The Administrative Assistant is a key member of the Administrative team, supporting the administrative department, executives and Lynden International service centers system-wide by performing various administrative tasks as well as supporting the accounts receivable department. Strong communication and customer service skills, problem solving and ability to work independently, as well as be a team player is required.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

 

Receptionist

Operates the office phone system, and serves as main receptionist for 4 Lynden floors

Greets and interacts with customers, vendors and employees in a professional manor. 

Maintains a clean and organized lobby area and main conference room

 

Accounts Receivable Assistance

Gathers backup billing documentation and information, such as bill of lading, delivery receipts and purchase order numbers

Requests missing documentation or information from service centers

Prepares billing invoices, backup or special billing reports to send to customers.

Provide excellent customer service to internal and external customers. 

 

General Administrative Support Functions:

Responsible for company badging

Processes mail in and out of offices, domestic and international.

Point of contact of office purchasing

responsible for tracking off-site document storage

Maintains office equipment such as copy machines, fax machines, installs ribbons, toner, etc, as required and arranges for repair/service when requested

Maintains conference rooms for neatness/cleanliness and configurations

 

 

Other Duties: Provides departmental support on specific administration projects as needed, or requested.

 

Predictable and consistent attendance required.

 

Qualifications

QUALIFICATIONS

 

 High school diploma and 3 years related work experience. Two year degree may be substituted for experience. Billing/Accounts Receiveable experience a plus. 

 

Must be able to effectively communicate with individuals and groups using verbal and written means. 

 

Experience working within perimeters to meet company expectation.  

 

An intermediate use of MS Office products.  

 

While performing the duties of this job, the employee is regularly required to sit, talk and listen and reach, handle, and use supplies, objects, and tools. The employee is often required to stand and walk. The employee is occasionally required to climb or balance; and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move more than 70 pounds.

 

While performing the duties of this job, the employee will use a computer and monitor extensively.