• Freight Accounting Specialist

    Company
    Alaska Marine Lines
    Location
    US-WA-Seattle
    Class
    Regular Full-Time
    FLSA Status
    Non-Exempt
  • Overview

    Performs entry, validation and routing of freight payable invoices daily.  Reviews timekeeping system and processes semi-monthly payroll transmittal.

    Responsibilities

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

    • Receives and scans all freight payable invoices into appropriate processing system
    • Evaluates and validates the veracity of invoiced costs
    • Assigns general ledger coding to invoices
    • Reviews and reconciles freight vendor statements
    • Ensures invoices are accounted for properly and costs are tracked in the proper systems
    • Researches multiple and complex variables in determining why an inbound or outbound freight invoice does not match a planned freight movement prior to authorization
    • Communicates with internal & external customers regarding freight payable billing issues, concerns, discrepancies and disputes
    • Contacts service providers and internal associates to determine the causes of anomalies and identifies solutions to resolve them
    • Input and extract information, using internal software (Sutwik, Navigator, Oracle, etc.) and Excel spreadsheets to process and remit payments
    • Prepares reports for internal and external use, on both an established time table and on an ad hoc basis
    • Prepares and reviews monthly accrual journal entries and reconciliations
    • Maintains records per established protocols and internal accounting controls
    • Responsible for meeting all deadlines and financial requirements, and scheduling payment of vendor invoices on a timely basis and within specified contract terms
    • Participates in projects to support and explore additional shipment level costing
    • Review timekeeping system for accurate and complete information of the employee payroll timekeeping records each semi-monthly pay period
    • Processes AML semi-monthly payroll transmittal
    • Contributes to team effort by cross training and providing assistance as needed
    • May assist and perform in special projects as requested

    Qualifications

    QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and physical demands in the work environment.

     

    EDUCATION and/or EXPERIENCE:

    Associates degree preferred; B.A. or B.S. in accounting a plus. 2-3 years related transportation preferably in freight billing and/or freight payable; or equivalent combination of education and experience.

     

    LANGUAGE SKILLS:

    Ability to effectively communicate with customers using verbal and written communication. Most communication will be via phone and MS Outlook. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

     

    MATHEMATICAL SKILLS:

    Ability to calculate figures and amounts such as discounts, interest, commissions and percentages.

     

    REASONING ABILITY:

    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

     

    OTHER SKILLS and ABILITIES:

    • Ability to meet a regular work schedule.
    • Ability and willingness to work overtime as required.
    • Ability to plan, organize and prioritize work to meet schedules/deadlines.
    • Regular attendance and timeliness are essential functions of this position. Daily physical presence is required.
    • Ability to work alone or as part of a team with minimal supervision.
    • Ability to change focus and job duties in a fast moving, time restricted environment.
    • PC skills required: Windows, Excel, Outlook, keyboarding and 10-key proficiency.

    PHYSICAL DEMANDS:

    While performing the duties of this job, the employee is regularly required to use a computer and scanner.

    Specific vision abilities required by this job include close vision and the ability to adjust focus.

     

    WORK ENVIRONMENT:

    The noise level in the work environment is quiet in the office to very loud in the barge operation.

     

    COMMENTS:

    This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

    Federal law requires Alaska Marine Lines to verify the identity and employment eligibility of all persons hired to work in the United States. Alaska Marine Lines will provide the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.   Details: http://bit.ly/2nk3jWa

     

    A post conditional offer of employment physical, drug test and background investigation are required. Random drug testing is required of all Alaska Marine Lines employees.

    Alaska Marine Lines, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, disability, protected veteran status, gender identity or national origin.

    Veterans and Minorities are encouraged to apply. VEVRAA Federal Contractor. Priority referrals for protected veterans

     

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