Administrative Assistant

Location US-WA-Seattle
Company Alaska Marine Lines
Class
Regular Full-Time

Overview

AML-initials-logo-RGB

If you are an administrative professional wanting to utilize your skillset and develop your career with a dynamic and down to earth team, then this is the position for you! Alaska Marine Lines is seeking a self-motivated and highly organized team player!

 

Benefits include: 17 days paid time off a year + 8 paid holidays; Medical, dental and vision as low as $60/month; 401K with employer match, bonus $$$ program and more!

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Answer and direct phone calls for all departments, staff, and visitors, and provide assistance with phone system including voice mail and call routing.
  • Greet and direct incoming guests and visitors.
  • Distribute and process incoming mail, removing from mailing lists as appropriate. Research company invoices. and other correspondence that have been returned to sender.
  • Print and mail company freight billings and miscellaneous invoices.
  • Perform document scanning for multiple departments using various software.
  • Data entry in accounting systems.
  • Inventory, order, and distribute forms such as bills of lading, delivery receipts, mailing labels, etc.
  • Inventory, order, and distribute break room and office supplies.
  • Administer document storage and retention.
  • Administer company issued credit cards. Assist with cardholder questions and transaction dispute resolution.
  • Research and supply information for monthly transactions on the shared company purchasing card, including travel expenses and other miscellaneous purchases.
  • Schedule and set up meetings including coordination of meeting rooms, virtual meeting resources, and meeting supplies.  Ensure conference spaces are kept clean and presentable, before and after meetings, with adequate supplies available.  Order meals and refreshments, as requested.
  • Coordinate distribution of company information, including marketing materials.
  • Support ad hoc customer service tasks as assigned.
  • Perform other administrative tasks as assigned.

Qualifications

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with limited oversight. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and physical demands in the work environment.

 

EDUCATION and/or EXPERIENCE:

Community College or Technical Degree in related field or two years related experience and/or training; or equivalent combination of education and experience.  Typing (40 WPM), customer service experience, and computer software experience required. (Microsoft Word, Outlook, Excel; Phone Management System).

 

LANGUAGE SKILLS:

Ability to read, comprehend, analyze, and interpret simple instructions, short correspondence and memos; ability to write simple correspondence using proper English grammar; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide, using whole numbers, common fractions and decimals.

 

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to apply common sense understanding to fulfill job duties with limited or detailed written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

  • Ability to meet a regular work schedule.
  • Ability and willingness to work overtime as required.
  • Ability to plan, organize and prioritize work to meet schedules/deadlines.
  • Regular attendance and timeliness are essential functions of this position. Daily physical presence is required.
  • Ability to work alone or as part of a team with minimal supervision. 
  • Ability to change focus and job duties in a fast moving, time restricted environment.
  • PC skills required:  Windows, Excel, Outlook, Zoom, Teams, digital phone system, keyboarding proficiency.
  • Ability to operate office machinery, such as printers, copiers, scanners, and phones.
  • Ability to work with others & outside public in a professional manner.
  • Must have the ability to work independently and handle a variety of tasks at one time. 
  • Strong communication and organizational skills.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to sit, talk, hear and to handle objects, tools, or controls.  The employee is frequently required to reach with arms and use hands and fingers to handle or feel objects, tools or controls.  Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.  The employee must occasionally lift and/or move up to 25 pounds.

 

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate.  While performing the duties of this job, the employee may occasionally be required to work in various outside weather conditions and occasionally exposed to moving mechanical parts.

 

COMMENTS:

This job description is not an employment agreement or contract.  Management has the exclusive right to alter this job description at any time without notice.

Federal law requires Alaska Marine Lines to verify the identity and employment eligibility of all persons hired to work in the United States.  Alaska Marine Lines will provide the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.  
Details:  http://bit.ly/2nk3jWa  EEO Poster   EEO Poster Supplement

 

Successful candidates are required to be fully vaccinated against COVID-19, unless qualified for a recognized exemption.

A post conditional offer of employment drug test and background screen are required. Random drug testing is required of all Alaska Marine Lines employees.

 

Alaska Marine Lines is an equal opportunity employer. 

AML does not discriminate based upon race, color, religion, sex, sexual orientation, marital status, honorably discharged veteran or military status, citizenship or immigration status, age, national origin, the presence of any physical, mental, or sensory disability, gender identity, genetic information, status as a victim of domestic violence, sexual assault, or stalking, political ideology, or any other status protected by federal, state, or local law.


Veterans and Minorities are encouraged to apply. VEVRAA Federal Contractor.

Priority referrals for protected veterans.

 

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed